Digital productivity and collaboration

• Use clear folder structures – e.g., Module > Assignments > Drafts. 
• Follow consistent naming conventions – e.g., ModuleCode_AssignmentName_V1.docx. 
• Enable version control – Use OneDrive's version history to track changes. 
• Secure sensitive data – Avoid storing confidential information in shared folders. 

While OneDrive provides automatic cloud backup, consider these additional strategies: 

• 3-2-1 Backup Rule: Keep 3 copies of important data on 2 different media types with 1 copy stored off-site. For example; 
  • Original copy (1st copy) 
    • You write your essay on your laptop using Microsoft Word, saved locally to your laptop Documents folder. 
  • Second copy on a different media type 
    • You back it up to a university-provided OneDrive account or you save a copy to a USB flash drive or external hard drive after each major edit. 
  • Third copy stored off-site 
    • Your OneDrive back up counts as off-site as it is in a remote data centre, however you may also save in another cloud storage solution (e.g. Google Drive, Dropbox), in case you have issues accessing your account. 
• External Hard Drives: Used for large files or complete system backups 
• Automated Backup Schedule: Set up Windows Backup or macOS Time Machine for local backups 

Set up OneDrive sync on your laptop to automatically back up your coursework using this guide, Back up your folders with OneDrive, and create a logical folder structure for your current modules in OneDrive, including appropriate subfolders for different types of content.