LibGuides: Library Staff Development: Booking Events

This page includes instructions and links to help with booking paid events, travel and accommodation. If you have any tips or information to add to this page please let the Development and Wellbeing group know so we can keep this page up to date to help everyone navigate this process.

Further links

Finance Services
Finance Training webpages
Handy list of Quick Guides down the right hand column
T1 Help
Four Stage Guide to Ad Hoc Requisitions
An 'ad hoc requisition' is where you start in T1 when booking an event
Claiming Expenses (including Mileage)
Requesting a new supplier is added to T1
Requesting a new supplier takes up to 5 working days.
How to Copy a Requisition or Make a Template
Amend a T1 Purchase Order
Cancel a T1 Purchase Order

Step-by-step guide to booking events, travel and accommodation.

These are the basic steps you need to follow when booking onto a conference or other event. Please let the Development and Wellbeing group know if you cannot access any of these links.

Let your line manager know you want to attend an event.
If the event if free and there are no travel costs involved, great! Book your place with the event organiser.
If the event is paid you add the payment to T1 as a 'Requisition'. This guide includes the Library Staff specific codes which you will need.
After adding your requisition to T1, book your place with the event organiser, quoting the order number you have just created in T1 and entering the Finance Service as the billing address
If the organiser emails the invoice directly to you, ask them to forward to invoices@exeter.ac.uk
You no longer require a risk assessment for UK travel.
Email procurement@exeter.ac.uk for the form to get access to Key Travel. Complete and return the form.
Book your travel and accommodation through Key Travel.
After the event, receipt your invoice in T1.